J&J Family of Companies Executive Assistant in Sydney, Australia

+ + Provide executive administration support to Managing Director, ANZ

  • Dynamic team environment

  • Industrial modern offices based in Ultimo

Be Vital in this role:

Do you pride yourself on your high standards and providing proactive, dedicated executive administration support to senior leadership teams? If so, we have a great opportunity, as we are looking for a special someone to join our Consumer Healthcare business and be part of a dynamic team as an Executive Assistant.

Reporting directly to the Managing Director and supporting our Senior Director, Finance as well as one of our ASPAC Leaders based in Sydney, this role will partner with some of the most interesting and talented senior leaders in the business. This extremely fast-paced role will challenge your organisational skills and give you the variety you crave.

Key responsibilities may include:

  • Executive diary management by planning meetings, leadership meetings, conferences, trainings, teleconferences, travel (overseas and interstate) and catering

  • Acting as the point of contact between the executives and internal/external stakeholders

  • Partnering with leaders in our regional and global J&J offices

  • Lead EA for co-ordinating JJPL Board meetings & agendas

  • Conserves executive's time by reading, researching; drafting letters and documents; collecting and analysing information; initiating communications

  • Building and finessing PowerPoint decks

  • Expense management and invoice payment

  • Create the yearly company calendar of important events, including co-ordination support for company town hall meetings

  • Other special projects as requested

  • Providing other general admin support to the broader leadership team as required


Be valued for who you are:

You are a business focused and proactive professional with significant experience as a PA or EA supporting a senior management team. You’re known for your high attention to detail, execution and supportive nature. It goes without saying, that you’re highly organised and can effectively manage multiple priorities in a dynamic, changing environment and your polished presentation plus impeccable communications skills will give you that confidence when dealing with internal/external stakeholders in a global matrix organisation.

To be successful in this role, you’ll ideally have:

  • Demonstrated experience as an Executive Assistant (supporting executive level managers)

  • Ability to work autonomously and act with maturity, and maintain a high level of integrity, confidentiality and diplomacy

  • Impressive interpersonal skills and the ability to build strong relationships

  • Strong written and verbal communication skills

  • Strong track record of working efficiently and accurately working to meet tight deadlines at the Executive level

  • Experience using Microsoft Office suit on a daily basis

  • Outstanding time management skills

  • The ability to think proactively, creatively and be solutions orientated

  • Experience building business communications is highly desirable

You’ll enjoy working with an approachable and collaborative Managing Director and Leadership Team for a company where you can really make a difference!

Be part of something bigger than yourself in the Johnson & Johnson Familyof Companies:

Johnson & Johnson Pacific, our consumer products division, is home to dozens of health and wellness brands that have been loved and trusted by Australians and New Zealanders for generations. Our broad range of household brands is present in consumers’ daily lives as they use and shop for baby care, adult skin care, oral care, wound care, over-the-counter medicines and women’s health care products. We’re an environment geared to innovation where you’ll be encouraged to share your talents and expertise as you influence the industry and our retail partnerships every day.

If you have demonstrated PA/EA experience supporting executive-level managers and advanced MS Office skills, please click on the apply online button now. For further information outside this ad please contact Virginia Tam on 02 8260 8260.

Primary Location

Australia-New South Wales-Sydney


Johnson & Johnson Pacific Pty. Ltd. (7470)

Job Function


Requisition ID