Colliers International Personal Assistant & Office Coordinator in Parramatta, Australia

The Personal Assistant and Office Coordinator will provide secretarial and administrative support to the National Director of Industrial as well as the wider Western Sydney office.

Some of the responsibilities of this role are:

  • Provide personal assistance to the director by preparing all correspondence, discussion papers, client lists, submissions and marketing reports ensuring all documentation is brand compliant in accordance with the colliers International Visual Identity Guidelines.

  • Composition of correspondence to other divisions, interstate offices and clients

  • Travel bookings/arrangements

  • Attend support staff and general office meetings

  • Preparation of expense claims

  • Arrange and coordinate successful client and staff/office events and functions, including invitations, venues, catering, room set up and logistics to ensure events run smoothly and meet objectives

  • Supervise and train receptionists if required

  • Oversee the reception function to ensure that the office runs as smooth as possible

  • Coordinate all office events

  • Liaise with contractors for all maintenance to be completed in the office

  • Liaise with building management to ensure the tenancy meets the standard

  • First aid officer & OHS committee member.

The core competencies and role requirements are:

  • Administration qualification

  • Minimum of 3-5 years in a similar role

  • Good communication and interpersonal skills

  • Excellent corporate presentation

  • Advanced knowledge of Microsoft Office

  • Excellent problem solving skills, attention to detail and able to adapt priorities as required

Please apply now, or for further information contact Laura Hahn on 02 9017 6948.

Colliers International is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed.